7 ChatGPT Task Templates to Boost Business Productivity
Discover 7 powerful ChatGPT Tasks prompts for business leaders. Streamline workflows, track trends, and innovate smarter.
Imagine having an AI assistant that doesn’t just respond but actively anticipates your needs, schedules tasks, and streamlines your day-to-day. OpenAI’s introduction of the "Tasks" feature for ChatGPT does just that, marking a transformative shift in how AI can proactively enhance productivity. Now rolling out to ChatGPT Plus, Team, and Pro subscribers worldwide, this beta feature opens the door to new possibilities for business leaders seeking to optimise their workflows and harness AI’s full potential.
What Are ChatGPT Tasks?
"Tasks" are designed to turn ChatGPT into a more proactive assistant, capable of performing actions or providing reminders on a schedule. This innovation shifts ChatGPT from a responsive AI to an agentic tool that can assist with both simple and complex routines.
Key Features
Scheduled Actions: Users can instruct ChatGPT to perform future actions, such as sending reminders or alerts at specific times.
One-Time and Recurring Tasks: Whether it’s a single notification or ongoing updates, Tasks can handle both.
Customisable Requests: The range of tasks is extensive, from scheduling daily weather updates to preparing weekly briefing reports.
Task Management: Users can easily view and adjust scheduled tasks within the chat or through the "Tasks" section in their profile menu.
Smart Suggestions: Based on user interactions, ChatGPT can propose potential tasks that align with the user’s needs.
How to Set Up ChatGPT Tasks
Setting up Tasks is straightforward, but knowing the step-by-step process ensures you maximise its utility:
Select the Right Model:
From the model picker, choose "GPT-4o with scheduled tasks."
Define Your Task:
Send ChatGPT a detailed message specifying what needs to be done and when. For example: “Remind me to review the quarterly financial report next Monday at 9 AM.”
Manage Your Tasks:
Access and modify your tasks either within the ongoing chat or in the "Tasks" section in the profile menu (currently available on the web only).
Practical Applications for Business Leaders
The flexibility of ChatGPT Tasks makes it an invaluable tool for streamlining workflows and staying organised. Here are five task prompt templates designed specifically for business leaders:
Daily Briefing:
“Provide me with a summary of today’s global financial news at 7 AM every weekday.”
Team Reminders:
“Send a reminder to finalize the team’s project plan by 3 PM next Thursday.”
Personal Growth:
“Send me a daily motivational quote and a suggested article on leadership.”
Limitations and Considerations
While Tasks offer powerful capabilities, there are a few limitations to keep in mind during the beta phase:
Task Limits: Users can only have 10 active tasks at a time.
Web-Only Management: Currently, task management features are restricted to the web client.
Beta Testing: OpenAI is actively collecting user feedback to refine and improve this feature.
7 Template Prompts for Business Leaders
Uncertainty in Market Trends
Prompt Template:
Every [day of the week] at [time], analyze the latest [industry] trends using data from reputable sources (e.g., Gartner, McKinsey, news outlets). Summarize the top 3 trends in 3-5 sentences, including:
Emerging opportunities,
Risks,
And suggested actions for [business goal, e.g., innovation or competitive strategy].
Example:
Every Friday at 9 AM, analyze the latest retail industry trends using data from reputable sources (e.g., Gartner, McKinsey, news outlets). Summarize the top 3 trends in 3-5 sentences, including:
Emerging opportunities,
Risks,
And suggested actions for improving customer retention.
Competition
Prompt Template:
Every [day of the week] at [time], analyze competitors ([list names]) using search to identify:
New ad campaigns or product launches,
Their performance metrics (if available),
And how they compare to [your company]. Summarize insights in 5 bullet points with suggestions for potential responses.
Example:
Every Monday at 8 AM, analyze competitors Nike, Adidas, Puma using search to identify:
New ad campaigns or product launches,
Their performance metrics (if available),
And how they compare to our company. Summarize insights in 5 bullet points with suggestions for potential responses.
Supply Chain Disruptions
Prompt Template:
Every [day of the week] at [time], monitor global news for supply chain disruptions in [sector] (e.g., strikes, natural disasters, trade restrictions). Provide a summary of:
The disruption and affected regions,
Potential risks to our supply chain,
And recommended mitigation steps (e.g., alternative suppliers, contingency plans).
Example:
Every Tuesday at 6 AM, monitor global news for supply chain disruptions in the electronics manufacturing sector (e.g., strikes, natural disasters, trade restrictions). Provide a summary of:
The disruption and affected regions,
Potential risks to our supply chain,
And recommended mitigation steps (e.g., alternative suppliers, contingency plans).
Talent Acquisition and Retention
Prompt Template:
On the [frequency, e.g., first Monday of each month] at [time], analyze hiring trends in [industry/region] using search and reports from reliable sources. Provide a summary of:
Salary benchmarks for key roles,
Emerging in-demand skills,
Competitor recruitment strategies,
And actionable suggestions for improving [company]’s hiring approach.
Example:
On the first Monday of each month at 9 AM, analyze hiring trends in the technology industry in North America using search and reports from reliable sources. Provide a summary of:
Salary benchmarks for key roles (e.g., software engineers, data scientists),
Emerging in-demand skills (e.g., AI/ML, cybersecurity),
Competitor recruitment strategies (e.g., hybrid work policies, signing bonuses),
And actionable suggestions for improving our company’s hiring approach.
Regulatory Compliance
Prompt Template:
"On the [frequency, e.g., first Monday of each month] at [time], monitor updates to [specific regulation, e.g., GDPR, CCPA] using search and trusted legal sources. Provide a report that includes:
New changes to the regulation,
Specific implications for [your business/industry],
And recommended actions to ensure compliance."
Example:
On the first Monday of each month at 9 AM, monitor updates to GDPR using search and trusted legal sources. Provide a report that includes:
New changes to the regulation (e.g., stricter rules for third-party data sharing),
Specific implications for our business (e.g., updates to consent policies for European customers),
And recommended actions to ensure compliance (e.g., revising privacy policies and training the legal team).
Reputation Management
Prompt Template:
Every [day of the week] at [time], monitor social media, news platforms, and reviews for mentions of [brand name]. Summarize findings in a daily sentiment report that includes:
Positive mentions,
Negative mentions,
Risks to the brand,
And suggestions for proactive engagement.
Example:
Every morning at 8 AM, monitor social media, news platforms, and reviews for mentions of our brand, 'TechWorld.' Summarize findings in a daily sentiment report that includes:
Positive mentions (e.g., customer testimonials praising our customer service),
Negative mentions (e.g., complaints about delivery delays),
Risks to the brand (e.g., a viral negative post on Twitter),
And suggestions for proactive engagement (e.g., responding publicly to the complaint and offering a resolution).
Brainstorming New Ideas
Prompt Template:
Every [day of the week] at [time], generate 10 creative solutions for [specific business challenge]. Ensure each idea includes:
A 1-2 sentence explanation of how it works,
Relevant examples from similar industries (if available),
And estimated impact (e.g., increased engagement, retention, or revenue).
Example:
Every Friday at 3 PM, generate 10 creative solutions for improving customer retention. Ensure each idea includes:
A 1-2 sentence explanation of how it works (e.g., introducing a loyalty program that rewards customers with points for every purchase),
Relevant examples from similar industries (e.g., Starbucks’ Rewards Program),
And estimated impact (e.g., a 20% increase in repeat purchases).
I hope this helps. If you need more of theses templates DM me.